Fleet Management represents one of the major cost factors for business and organisations. Normally, it is within the top 3 of cost categories. On top of this, it is a very emotional subject, and there are very many stakeholders that all have their say in the matter.
There is always a tension between the wishes of the drivers (in general they want to drive as nice a car as possible) and the objectives of the company that wants to keep cost as low as possible. Then there are tax consequences, workers councils, employee and car policies, several suppliers and a lot of opacity in the contracts. Add to this that companies want to be an attractive employer as well, and it is clear that this is a complex matter.
And then there are other elements to consider:
What would an external consultant bring?
In many companies, especially those with fewer than about 300 cars, fleet managers are not dedicated to this task and fleet management is one of their (many) responsibilities. We typically find this responsibility within procurement, HR, finance or management assistants. And even when there is a dedicated fleet manager, there usually is no information available about the cost components in the contracts. An external consultant can provide the information and make sure that the agreements with the lease companies are lived up to.
The challenge is that the contracts with lease companies are not transparent:
In the tender phase, these are usually optimised virtually, but in due course, for example when new models enter the market, this is slowly changed to the advantage of the lease company.
Finally, an external consultant can help make mobility future proof, both from a mobility perspective as from a financial perspective.
Where can savings potentials be found?
Savings can be found in many components and are dependent on the strategies of the companies and what they want to achieve. Think of:
Where does corporate responsibility fit in?
Corporate responsibility is a subject that is of growing importance. Partly because of government policies (In public tenders this is more and more a subject that is one of the weighing factors), partly because of the growing awareness in the boardroom. An external consultant can help shape a companies’ policies in such a way that it complies with the objective they want to achieve.