Full-service event agency Eastway optimises overhead spendings

Eastway, established in 1986, is one of Finland‘s largest full-service organizers of public and corporate events. Each year the company plays a key role in the production and implementation of over 2,000 events of all kinds and sizes. To optimize their cost structure Eastway assigned Expense Reduction Analysts-Partner Jyri Haapalahti. Haapalahti assembled a team of cost category experts to reduce the expenditures in the categories travel, office supplies and printing. Office supplies was done by Pekka Perttunen, printing by Aku Kinnunen and travel by Markus Jung from Germany.

So far Eastway spent for travel and accommodation a bit more than 400.000 Euros each year. To reduce this costs Markus Jung, an expert in the field of travel management for Germany, visited Finland a couple of times for collecting data, negotiations and the presentation of situation and recommendation report. Since Eastway was very pleased with the work of its incumbent supplier for booking flights, Jung focused on the expenses for accommodation. For booking accommodations Eastway already worked with a single travel agency and hotel supplier. After Expense Reduction Analysts had specified the needs of Eastway – Jung launched a tender. The outcome of the tender: Eastway saved in total 11 percent on expenses for travel and accommodation.

For printing Eastway spent so far 30.000 Euros a year. In order to reduce this expenses Expense Reduction Analysts-Partner Aku Kinnunen analyzed the needs of Eastway and launched a tender. Based on new conditions Eastway will be spending 30 percent less now. The expenses for
office supplies were cut in half as a result of the analysis made by Expense Reduction Analysts. The final savings: around 13.500 Euro per year.

Eastway-Managing Director Juha Hytti was very pleased with the results: “We did not believe that we had more than 50 percent cost saving potentials in our office supplies. Furthermore, we appreciated the internationality of Expense Reduction Analysts and the fact their work  did not affect our day-to-day-work and Expense Reduction Analysts is controlling our savings for 18 month now.“

"We did not believe that we had more than 50 percent cost saving potentials in our office supplies. Futhermore, we appreciated that Expense Reduction Analysts did not affect our day-to-day-work and is monitoring our savings for 18 month now.“

Eastway-Managing Director, Juha Hytti

 

CATEGORYSAVINGS
Office supplies56%
Travel costs11%

 

 

 

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